If an Online Archive is enabled, administrators and users can set up their mailbox to automatically move old messages to the Online Archive using Archive Policies. Therefore, it isn’t included in searches performed from the Inbox. A user’s Online Archive acts somewhat like a second account in Outlook with its own folder structure. These customers can use an Online Archive to avoid deleting old mail. Online Archive is a feature for Microsoft 365 enterprise customers who have uncommonly large mailboxes. How is this different from Online Archive? Your search box will now search only the Archive folder. If you want to scope the search to your Archive folder only, first select the Archive folder in the folder list. To display the folder list, select View > Folder Pane > Normal.īy default, when you search for Outlook items by using the Search Current Mailbox feature at the top of your folder list, Outlook searches your entire mailbox. Your Archivefolder is in the folder list. Note: This fix doesn’t apply to perpetual versions of Outlook. Office Customization Tool (OCT) registry path: HKEY_CURRENT_USER\SOFTWARE\microsoft\office\16.0\outlook\options HKEY_CURRENT_USER\SOFTWARE\policies\Microsoft\office\16.0\outlook\options
Before you modify it, back up the registry for restoration in case problems occur. Serious problems might occur if you modify the registry incorrectly. To prevent the Backspace key from moving items to the Archive folder, you can add the following registry entries to disable this functionality.įollow the steps in this section carefully.
How do I disable archiving by the Outlook for Microsoft 365 Backspace key? When the message is open in a new window, the only way to archive the message is by using the Archive button on the ribbon. You have to close the message and view it in the Reading pane for the Backspace keyto archive the message. Note: If you have a message open in its own window instead of the Reading pane, the Backspace key will not archive the message. You cannot change the behavior of the Backspace key. If you click the Delete key, the messages go to the Deleted Items folder. You can archive one or more selected messages by clicking the Backspacekey. Note: The Archive button is visible only in Outlook 2016, Outlook 2019, and Outlook for Microsoft 365. Older versions of Outlook do not have the Archive button on the ribbon. If you archive a message by mistake, go to the Archivefolder and move the message back to your Inbox. Your messages will be moved to the Archivefolder.
#OUTLOOK 2016 ARCHIVE EMAIL PURGE SETTING UPDATE#
You'll find it in your Outlook folder list. If you don't see the folder and you're using Outlook 2016 or Outlook for Microsoft 365, go to File > Office Account > Update Options > Update Now. Note: For Microsoft 365, Exchange, Exchange Online, and accounts, your Archive folder already exists, even if you've never used the feature before. You can also use the Backspacekey to immediately archive one or more selected messages. Select one or more messages in your Inbox or other folder to archive. Items are still available on your phone or other devices through the Archive folder By default, when you type a term in the Search box, Outlook searches all folders in your mailbox. There are several benefits to using Archive.Īrchived items remain easy to find from the search box or by navigating to your Archivefolder. You can use the Archive button in the Delete group on the ribbon to move one or more messages to your Archivefolder without deleting them. Archive messages by using the Archive button If you have to reduce your mailbox size, you can use Online Archive in Microsoft 365 for enterprises or you can archive items manually. Using the Archive button to move messages to the Archive folder doesn't reduce your mailbox size. You cannot change the Archive folder location for Microsoft 365 or Exchange accounts. If you use Outlook with an Exchange or Exchange Online account, folder policies such as retention policies apply to the Archive folder.įor POP and IMAP accounts, you can create an Archive folder or designate an existing folder to use as the Archive folder. For Microsoft 365,, and Exchange accounts, the Archive folder is one of Outlook's default folders, like Inbox, Sent Items, and the Deleted Items folder. The methods that you can use depend on the type of email accounts that you have set up in Outlook.Īll accounts have access to an Archive folder. There are several ways to archive messages in Outlook. Outlook for Microsoft 365 Outlook 2021 Outlook 2019 More.
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